Special Meeting/Workshop

1. Start Time: 4:45 p.m.
2. Public Comments: None
3. Consent Agenda - Items 4 through 18
   Motions:
   

   I recommend the School Board approve the Consent Agenda of Items 4 thru 18 (with items 5, 10 an 17 being pulled for discussion).	-	PASS
   Vote Results:
   Motion: Bill Graham
   Second: Mark Hansen
   Tom Lynch	-	Aye
   Sandra Richmond	-	Aye
   Paulette Burdick	-	Aye
   Monroe Benaim	-	Aye
   Mark Hansen	-	Aye
   Debra Robinson	-	Aye
   Bill Graham	-	Aye

   
   
4. Delegation of Authority for Concurrency Consulting Agreements
5. RE1. Survivors Charter Conditional Acceptance and Assumption of Lease
   Motions:
   

   I recommend the School Board approve the Conditional Acceptance and Assumption of Lease with 1310 Congress Partners, L.L.C. for facility located at 1310 Congress Avenue, West Palm Beach, Florida; and authorize the Chairman and Superintendent to sign all necessary documents.	-	PASS
   Minutes: The leased facility at 1310 North Congress Avenue is the location of the Survivors Charter School West Palm Beach Campus. 1310 Congress Avenue, (Lessor) and Survivors Charter School, Inc. (Lessee) entered into a Lease Agreement on July 5, 2001 for 15,500 sq. ft. The initial terms of the Lease is for a ten (10) year period with a base annual rent for year 2 of $232,500 ($15.00 per sq. ft. Triple Net) with a 4% increase over Annual Minimum Rent. There is a separate agreement with the Landlord for the use of a non-contiguous parking area for $1,000.00 a month needed for additional student and teacher parking. The Lessor requested assurance from the School Board to assume the Lease during the pendancy of Survivors’ appeal of the School Board’s termination of their Charter and, in the event the School Board prevails, for the remaining term of the Lease. In the event Survivors Charter shall be reinstated as lessee under the Lease, the School Board shall have no further obligation or liability associated with the Lease.
   Vote Results:
   Motion: Paulette Burdick
   Second: Sandra Richmond
   Tom Lynch	-	Nay
   Sandra Richmond	-	Aye
   Paulette Burdick	-	Aye
   Monroe Benaim	-	Aye
   Mark Hansen	-	Aye
   Debra Robinson	-	Aye
   Bill Graham	-	Nay

   
   
6. RE2 Purchase Additional Land at Palm Beach Gardens HS
7. PM1 Project Modifications for Wellington Area Middle
8. PM2 Project Modifications for Omni Middle
9. PM3 Project Modifications for Watson B. Duncan
10. PM4 Project Modifications, Retainage & Final for Hidden Oaks
    Motions:
    

    I recommend the School Board approve Project Modifications in the amount of $21,181.00 and the addition of 162 non-compensable days, approve Reduction of Retainage from 2% to 0%, and approve Final Payment and ratify Final Acceptance for Hidden Oaks Elementary School (03-V), Construction Management at Risk Project, and authorize the Chairman and Superintendent to execute all related contract documents.	-	PASS
    Minutes: This project modification contains the following item: Item #1: COPR #2 in the addition of 162 days. Description: A non-compensable time extension of 162 days. Cause: School District Requested Justification: For Administrative closeouts. Item #2: CCD #1 in the amount of $21,181.00 Description: (A) Furnish and install new duplex receptacles, conduit, cabling and boxes to install Audio Enhancement in three rooms that were not originally slated to receive it. Media Cabinets will also be furnished and installed in two of the three rooms. (B) Provide and install one illuminated exit sign on the stage to address a CSIR concern. Cause: School District Requested - (A) The School requested that rooms that were not originally designated to have Audio Enhancement installed retrofitted after the project was completed. (B) The original CSIR inspection did not include a need for an exit sign on stage. It was later cited and the sign was installed. Justification: (A) Justified to enhance the educational environment. With the concurrence of the Educational Specification Section of Program Management the unit was installed. (B) This was mandated by code. Item #3: Description: The Project Architect, Schenkel Shultz Architecture, has certified that Hidden Oaks Elementary School (03-V), under contract with James B. Pirtle Construction Company, achieved Final Completion on February 6, 2006. The General Contractor has requested, and the Architect and Staff have recommended, Final Payment and Final Acceptance. Punch List items were Completed Certification of Occupancy was Obtained Closeout Documents were Received Errors & Omissions did not Exceed 1% Final M/WBE Participation Achieved: 27.63%
    Vote Results:
    Motion: Bill Graham
    Second: Paulette Burdick
    Tom Lynch	-	Aye
    Sandra Richmond	-	Aye
    Paulette Burdick	-	Aye
    Monroe Benaim	-	Aye
    Mark Hansen	-	Aye
    Debra Robinson	-	Aye
    Bill Graham	-	Aye

    
    
11. PM5 Project Modifications, Retainage & Final for Lantana
12. PM6 Reduction of Retainage for Palm Beach Public
13. PM7 Reduction of Retainage for U.B. Kinsey
14. PM8 Retainage for West Boca Raton Community High
15. PM9 Project Modifications & Final for William T. Dwyer
16. PM10 Project Modifications for Forest Hill Community High
17. CP1 A/E Agmnt for Okeeheelee MS Classroom Addition
    Motions:
    

    I recommend the School Board approve the award of an Architectural Consultant Agreement with Acai Associates, Inc. in the amount of $364,704. and authorize the Superintendent and Board Chairman to sign all required documents for Okeeheelee Middle School Classroom Addition, Project No. 2151-8307.	-	PASS
    Minutes: Architectural Design Services required for development of completed design documents for construction of a 286 student station classroom addition to achieve class size reduction. Approved Budget for Planning and Design: $325,770. Approved Budget for Construction: $4,878,990. Fee for Basic Service: $317,134. (Based on 6.5% of current construction budget) Funds Available For: Additional Services: $31,713. Reimbursables: $15,857. Total Contract Award: $364,704. Four (4) firms responded to the RFP and three (3) were shortlisted. The final ranking of the Selection Committee is as follows: (1) Acai Associates, Inc. (Hispanic) (2) Brown & Brown Architect, Inc. (Hispanic) (3) Harvard Jolly, Inc. Mrs.Burdick questioned the number of classsrooms included in this recommendation and Mr. Sanches responded that there are twenty-five classrooms.
    Vote Results:
    Motion: Bill Graham
    Second: Paulette Burdick
    Tom Lynch	-	Aye
    Sandra Richmond	-	Aye
    Paulette Burdick	-	Aye
    Monroe Benaim	-	Aye
    Mark Hansen	-	Aye
    Debra Robinson	-	Aye
    Bill Graham	-	Aye

    
    
18. CP2 Reject All Bids for Debris Clean-up & Removal SCVS.
19. P1 School Site Civic Dedication
20. Adjourn: 5:05 p.m.